ANNUAL GENERAL MEETING -
TUESDAY 27 SEPTEMBER 2005
Present:F Blackburn (Chair), D Brown, P Renshaw, G Walch, B Todd, A Metcalfe, L Tinker, K Gordon, B Davies, D Morris, I Farlow, K Barker, K Churchman, Cllr D Murphy (representing the Leader of Rochdale Council)
Officers: P Neate (Managing Director), G Swarbrick (Business Support Director), I Metcalfe (Finance Manager), M Richardson (Board Support Manager), P Beardmore (Head of Housing Strategy RMBC)
Observers: B Barningham
Apologies: D Whittle, W Choudhry, M Khan, H Jones (KPMG)
F Blackburn as Chair, welcomed all present to the Annual General Meeting and made a short speech summarising the achievements of Rochdale Boroughwide Housing during the year.
A Metcalfe, on behalf of the Board, congratulated the Chair, officers and staff on the work done during the year and the strong sense of partnership with Rochdale Council.
F Blackburn then formally confirmed that the quorum for the AGM is one member entitled to vote and who must be present. As the Council Member was present, the meeting was declared 'open’.
The notice convening the meeting had been in Board Members' hands for the required period and further copies were available. The notice was then taken as read.
K Gordon proposed that the minutes of the AGM held on 30 September 2004 be agreed as a true and accurate record.
B Todd seconded the proposal.
F Blackburn then called upon Councillor Murphy to indicate his support for the proposal.
Councillor Murphy confirmed his support for the proposal.
F Blackburn declared that the minutes were accepted.
F Blackburn explained that there were 8 items of ordinary business.
B Davies proposed acceptance of the retirement of K Churchman, D Brown and F Blackburn as Directors of the Company as per resolution 1.
G Walch seconded the proposal.
F Blackburn then asked if there were any questions relating to resolution 1. None were forthcoming.
F Blackburn then called upon Councillor Murphy to indicate his support for the proposal.
Councillor Murphy confirmed his support for the proposal.
F Blackburn declared resolution 1 carried.
F Blackburn introduced resolution 2.
B Davies proposed that the following members be appointed as Directors of the Company, as per resolutions 2-6 and in accordance with the provisions of the Articles of Association.
Mr K Barker
Mr D Brown
Mr F Blackburn
Mr D Morris
Mr I Harlow
K Gordon seconded the proposal.
F Blackburn then asked if there were any questions relating to resolutions 2-6. None were forthcoming.
F Blackburn then called upon Councillor Murphy to indicate if he supported resolutions 2-6.
Councillor Murphy confirmed his support for the resolutions.
F Blackburn declared resolutions 2-6 carried.
The Board thanked K Churchman for his hard work and commitment to the Company.
F Blackburn then introduced resolution 7, to receive the report of the Directors and Auditors of the Company and the audited accounts for the period ended 31 March 2005.
The external auditors were present and were asked whether they had any comments on the report and accounts. S Aggett confirmed that the financial statements give a true and fair view of the financial position of the Company.
D Brown then proposed that the Reports of the Directors and the Auditors of the Company, and the audited accounts of the Company for the period ended 31 March 2004 be received as per resolution 7
B Todd seconded the resolution.
F Blackburn then asked if there were any questions relating to resolution 7. None were forthcoming.
F Blackburn then called upon Councillor Murphy to indicate if he supported resolution 7.
Councillor Murphy confirmed his support for the resolution.
F Blackburn declared resolution 7 carried.
P Renshaw then proposed that KPMG LLP be re-appointed as external auditors until the conclusion of the next general meeting of the Company as per resolution 8.
K Gordon seconded the proposal.
F Blackburn then asked if there were any questions relating to resolution 8. None were forthcoming.
F Blackburn then called upon Councillor Murphy to indicate if he supported resolution 8.
Councillor Murphy confirmed his support for the resolution.
F Blackburn declared resolution 8 carried.
In the absence of any other business, the Chair declared the meeting closed.
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