agm mins 180903

Annual General Meeting - 18th September 2003

Present:

D Brown (in the Chair), A Buckley, F Blackburn, K Churchman, I Duckworth, K Gordon, D Murphy, C Oldroyd, P Renshaw, B Todd, Cllr J Beswick (representative of the Leader of Rochdale Council)

Officers - P Neate (Managing Director), B Courtney (Operations Director),
G Swarbrick (Business Support Director), G Thurling (Technical Director), I Metcalfe (Finance Manager), S Aggett, H Jones (KPMG) M Richardson (Board Support Manager),

Observers - R Thompson, K Wilson, J Turner, O Zilinskas

Apologies:

M Holland, L Tinker

D Brown, as Chair, welcomed all present to the Annual General Meeting and announced that:
‘The quorum for this AGM is one member entitled to vote and who must be present. As the Council Member is present, I declare the meeting open’.

‘The notice convening the meeting has been in your hands for the required period and further copies are available here. With your permission I will take the notice as read’.

I Duckworth proposed that the minutes of the first AGM, held on 19 December 2002 be agreed as a true and accurate record.

B Todd seconded the proposal.

D Brown then called upon Councillor Beswick to indicate her support for the proposal.

Councillor Beswick confirmed her support for the proposal.

D Brown declared that the minutes were accepted.

D Brown explained that there were 11 items of ordinary business.

F Blackburn proposed that the following members be appointed as Directors of the Company, as per resolutions 1-7 and in accordance with the provisions of the Articles of Association:

Mr Derek Brown
Mr Muskrat Hussain Shah
Ms Philomena Renshaw
Mr Keith Churchman
Ms Lois Tinker
Mr Keith Gordon
Ms Christine Oldroyd

D Murphy seconded resolutions 1-7.

D Brown then asked if there were any questions relating to resolutions 1-7 and none were forthcoming.

D Brown then called upon Councillor J Beswick to indicate if she supported resolutions 1-7.

Councillor Beswick confirmed her support for the resolutions.

D Brown declared resolutions 1-7 carried.

F Blackburn proposed that the retirement of the following members as Directors of the Company be accepted, as per resolutions 8 and 9 and in accordance with the provisions of the Articles of Association:

Mr Majid Khan
Ms Meg Holland
Ms Sheena McDonnell

D Murphy seconded resolutions 8 and 9.

D Brown asked if there were any questions relating to resolutions 8 and 9 and none were forthcoming.

D Brown then called upon Councillor J Beswick to indicate if she supported resolutions 8 and 9.

Councillor Beswick confirmed her support for the resolutions.

D Brown declared resolutions 8 and 9 carried.

D Brown then introduced resolution 10, to receive the report of the Directors and Auditors of the Company and the audited accounts for the period ended 31 March 2003. The report made reference to the main achievements of 2002/3 and the Chair thanked the staff of the Company for their hard work over the year. The Company will face challenges to continue the improvements to the service delivery and it is important that the Board of Directors continues to provide clear leadership for the organisation.

All Directors were thanked for their hard work with special reference made to the three retiring members and a welcome was extended to the newly appointed Directors.

D Brown made reference to the support received from all tenants and expressed gratitude for the patience of those tenants who are experiencing disruption during the current improvement programme and those tenants whose homes are in the later years in the programme.

D Brown invited comment from the representatives from KPMG LLP, who then drew attention to the Opinion on Page 5 which stated:
‘In our opinion the financial statements give a true and fair view of the state of the Company’s affairs as at 31 March 2003 and of its deficit for the year ended and have been properly prepared in accordance with the Companies Act 1985’.

F Blackburn then proposed that the Reports of the Directors and the Auditors of the Company, and the audited accounts of the Company for the period ended 31 March 2003 be received as per resolution 10.

D Murphy seconded resolution 10.

D Brown asked for any questions relating to resolution 10 and none were forthcoming.

D Brown then called upon Councillor Beswick to indicate her support for resolution 10.

Councillor Beswick confirmed her support for the resolution.

D Brown declared that resolution 10 was carried.

I Duckworth proposed that KPMG LLP be re-appointed as the external auditors of the Company until the conclusion of the next general Meeting of the Company as per resolution 11.

D Murphy seconded resolution 11.

D Brown asked for any questions relating to resolution 11 and none were forthcoming.

D Brown called upon Councillor Beswick to indicate her support for resolution 11.

Councillor Beswick confirmed her support for the resolution.

D Brown declared that resolution 11 was carried.

In the absence of any other business, the Chair declared the meeting closed

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Home About RBH Business Plan Annual Report Equality and Diversity Governance Annual General Meetings RBH Board Area Panels Organisational Structure Employment Directors Reports and Financial Statements * * *		Annual General Meeting - 18th September 2003 Present: D Brown (in the Chair), A Buckley, F Blackburn, K Churchman, I Duckworth, K Gordon, D Murphy, C Oldroyd, P Renshaw, B Todd, Cllr J Beswick (representative of the Leader of Rochdale Council) Officers - P Neate (Managing Director), B Courtney (Operations Director), G Swarbrick (Business Support Director), G Thurling (Technical Director), I Metcalfe (Finance Manager), S Aggett, H Jones (KPMG) M Richardson (Board Support Manager), Observers - R Thompson, K Wilson, J Turner, O Zilinskas Apologies: M Holland, L Tinker D Brown, as Chair, welcomed all present to the Annual General Meeting and announced that: ‘The quorum for this AGM is one member entitled to vote and who must be present. As the Council Member is present, I declare the meeting open’. ‘The notice convening the meeting has been in your hands for the required period and further copies are available here. With your permission I will take the notice as read’. I Duckworth proposed that the minutes of the first AGM, held on 19 December 2002 be agreed as a true and accurate record. B Todd seconded the proposal. D Brown then called upon Councillor Beswick to indicate her support for the proposal. Councillor Beswick confirmed her support for the proposal. D Brown declared that the minutes were accepted. D Brown explained that there were 11 items of ordinary business. F Blackburn proposed that the following members be appointed as Directors of the Company, as per resolutions 1-7 and in accordance with the provisions of the Articles of Association: Mr Derek Brown Mr Muskrat Hussain Shah Ms Philomena Renshaw Mr Keith Churchman Ms Lois Tinker Mr Keith Gordon Ms Christine Oldroyd D Murphy seconded resolutions 1-7. D Brown then asked if there were any questions relating to resolutions 1-7 and none were forthcoming. D Brown then called upon Councillor J Beswick to indicate if she supported resolutions 1-7. Councillor Beswick confirmed her support for the resolutions. D Brown declared resolutions 1-7 carried. F Blackburn proposed that the retirement of the following members as Directors of the Company be accepted, as per resolutions 8 and 9 and in accordance with the provisions of the Articles of Association: Mr Majid Khan Ms Meg Holland Ms Sheena McDonnell D Murphy seconded resolutions 8 and 9. D Brown asked if there were any questions relating to resolutions 8 and 9 and none were forthcoming. D Brown then called upon Councillor J Beswick to indicate if she supported resolutions 8 and 9. Councillor Beswick confirmed her support for the resolutions. D Brown declared resolutions 8 and 9 carried. D Brown then introduced resolution 10, to receive the report of the Directors and Auditors of the Company and the audited accounts for the period ended 31 March 2003. The report made reference to the main achievements of 2002/3 and the Chair thanked the staff of the Company for their hard work over the year. The Company will face challenges to continue the improvements to the service delivery and it is important that the Board of Directors continues to provide clear leadership for the organisation. All Directors were thanked for their hard work with special reference made to the three retiring members and a welcome was extended to the newly appointed Directors. D Brown made reference to the support received from all tenants and expressed gratitude for the patience of those tenants who are experiencing disruption during the current improvement programme and those tenants whose homes are in the later years in the programme. D Brown invited comment from the representatives from KPMG LLP, who then drew attention to the Opinion on Page 5 which stated: ‘In our opinion the financial statements give a true and fair view of the state of the Company’s affairs as at 31 March 2003 and of its deficit for the year ended and have been properly prepared in accordance with the Companies Act 1985’. F Blackburn then proposed that the Reports of the Directors and the Auditors of the Company, and the audited accounts of the Company for the period ended 31 March 2003 be received as per resolution 10. D Murphy seconded resolution 10. D Brown asked for any questions relating to resolution 10 and none were forthcoming. D Brown then called upon Councillor Beswick to indicate her support for resolution 10. Councillor Beswick confirmed her support for the resolution. D Brown declared that resolution 10 was carried. I Duckworth proposed that KPMG LLP be re-appointed as the external auditors of the Company until the conclusion of the next general Meeting of the Company as per resolution 11. D Murphy seconded resolution 11. D Brown asked for any questions relating to resolution 11 and none were forthcoming. D Brown called upon Councillor Beswick to indicate her support for resolution 11. Councillor Beswick confirmed her support for the resolution. D Brown declared that resolution 11 was carried. In the absence of any other business, the Chair declared the meeting closed Back to Annual General Meetings